News

System updates for each development release, such as new functionality, features and bug fixes and other non development news items relating to Get Information about Schools (GIAS).

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System update
9 July 2024

An updated version of the Get Information about Schools (GIAS) service has been released to all users.

This release will include the following:

  • 171990 – remove regional schools commissioner (RSC) region field from scheduled extracts – database change which will affect the following scheduled extracts:
    • 3180 - All_data
    • 13889 - GIAS_Establishment_Daily
    • 13894 - Eapim_Daily_Download
    • 13896 - CAPITALCRM
    • 13899 - TribalDownload
  • 171993 – remove regional schools commissioner (RSC) region field from extracts – code change which will affect the following public extracts:
    • Establishment fields
    • State-funded school fields
    • Children's centre fields
    • Legacy_acmathis
  • 171994 – remove regional schools commissioner (RSC) region field from location tab user interface – code change which will remove the on-screen field
  • 213706 - remove regional schools commissioner (RSC) region field from SOAP service XSD – XSD only
  • 176276 - archive regional schools commissioner (RSC) region field values in the database – database change

Users will need to assess if changes are needed to their processes and systems and update accordingly.

Further information

1. Office for National Statistics (ONS) updates

The update to the geo spatial fields that are updated from the Office for National Statistics (ONS) quarterly has now taken place.

2. Yearly update of data from the underlying data of the schools, pupils and their characteristics statistical release

The yearly update of data from the underlying data of the schools, pupils and their characteristics statistical publication is being undertaken this week.

The fields that will be updated are the:

  • total number of pupils
  • total number of boys
  • total number of girls
  • number of pupils eligible for free school meals (FSM)
  • percentage of children eligible for free school meals (FSM)

3. Yearly update of data from the school level annual school census (SLASC) for independent schools only

The yearly update of data from the school level annual school census (SLASC) data collection for independent schools only will take place shortly.

The public fields that will be updated (where applicable) are:

  • number of pupils
  • number of special pupils under a special educational needs (SEN) statement/education, health and care (EHC) plan
  • number of special pupils not under a special educational needs (SEN) statement/education, health and care (EHC) plan

4. Establishment users – email addresses

The main establishment email address field and the alternative establishment email address field (if applicable) must contain an up-to-date, valid, and actively monitored email address. There should be no personal establishment email address or personal email address added to these fields.

The headteacher email address field must contain an up-to-date, valid, and actively monitored work email address for the headteacher/principal/manager (as applicable).

Kind regards

GIAS support team

System update
9 July 2024

The regional schools commissioner (RSC) regions no longer exist so GIAS will be removing this data field from the user interface, all scheduled extracts, extracts, webservice functionality and public downloads where it is currently present this evening, Tuesday 09/07/2024

This release will include the following:

  • 171990 – remove regional schools commissioner (RSC) region field from scheduled extracts – database change which will affect the following scheduled extracts:
    • 3180 - All_data
    • 13889 - GIAS_Establishment_Daily
    • 13894 - Eapim_Daily_Download
    • 13896 - CAPITALCRM
    • 13899 - TribalDownload
  • 171993 – remove regional schools commissioner (RSC) region field from extracts – code change which will affect the following public extracts:
    • Establishment fields
    • State-funded school fields
    • Children's centre fields
    • Legacy_acmathis
  • 171994 – remove regional schools commissioner (RSC) region field from location tab user interface – code change which will remove the on-screen field
  • 213706 - remove regional schools commissioner (RSC) region field from SOAP service XSD – XSD only
  • 176276 - archive regional schools commissioner (RSC) region field values in the database – database change

The regional schools commissioner (RSC) regions no longer exist so GIAS will be removing this data field from the user interface, all scheduled extracts, extracts, webservice functionality and public downloads where it is currently present. Users will need to assess if changes are needed to their processes and systems and update accordingly.

Kind regards

GIAS support team

System update
2 May 2024

An updated version of the Get Information about Schools (GIAS) service has been released to all users. You do not need to take any specific action unless otherwise indicated below.

This release includes the following improvements:

  • bug fix, including:
    • 197245 – to resolve governor search loading results when selecting "All" in the filter section
    • 204172 – to resolve update issues when changes are made to the accommodation changed field - for the DfE independent schools’ team only
    • 204489 – to resolve update issues on the user interface and the change history when the start date and end date of a shared governance role is made

Kind regards

GIAS support team

System update
27 February 2024

An updated version of the Get Information about Schools (GIAS) service has been released to all users. You do not need to take any specific action unless otherwise indicated below.

This release includes the following improvements:

  • bug fixes and fine-tuning to improve the overall user experience, including:
    • 196400 – bug fix to remove semi colon on the governance tab
    • 131309 – bug fix to correct the error message on closing a multi-academy trust (MAT)
    • 195691 – bug fix to allow relevant users to create federations
    • 196085 – update to the service to show the new royal cypher

Further information

1. Office for National Statistics (ONS) updates

There will be another update shortly and we will let users know once this work is completed.

2. Establishment users – email addresses

The main establishment email address field and the alternative establishment email address field (if applicable) must contain an up-to-date, valid, and actively monitored email address. There should be no personal establishment email address or personal email address added to these fields.

The headteacher email address field must contain an up-to-date, valid, and actively monitored work email address for the headteacher/principal/manager (as applicable).

Kind regards

GIAS support team

System update
15 February 2024

An updated version of the Get Information about Schools (GIAS) service has been released to all users. You do not need to take any specific action unless otherwise indicated below.

This release includes the following improvements:

  • bug fixes and fine-tuning to improve the overall user experience, including:
    • 189702 – bug fix on the validation error message for secure single-academy trust (SSAT) when adding a member individual or member organisation
    • 31309 – bug fix to ensure change request rejection reason is going through to users
    • 188944 – fix to display the unique property reference number (UPRN) field on the establishment location tab user interface to all users. This field is already displayed in extracts.
    • 189352 – allow other independent special school users and DfE staff to select from a number of options on the official sixth form field
    • 181747 – fix to allow the deleted field to be set correctly in the database for deleted governance records

Further information

1. Office for National Statistics (ONS) updates

The update to the geo spatial fields that are updated from the Office for National Statistics (ONS) quarterly was undertaken.

There will be another update shortly and we will let users know once this work is completed.

2. Establishment users – email addresses

The main establishment email address field and the alternative establishment email address field (if applicable) must contain an up-to-date, valid, and actively monitored email address. There should be no personal establishment email address or personal email address added to these fields.

The headteacher email address field must contain an up-to-date, valid, and actively monitored work email address for the headteacher/principal/manager (as applicable).

Kind regards

GIAS support team

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